Visa

To arrange a visa support letter you are requested to fill in the visa form.

Visa form

Additionally, you should send a copy of the passport page (with photo) to Tatyana Donskova - visa coordinator by e-mail Tatyana.Donskova@jinr.ru (as a .jpg file preferably) or by fax 7(49621)65891 (please mention that it is for Tatyana Donskova).

Please take into account that visa procedures in Russian embassies are often very complicated and time consuming. For this reason, we follow a simpler procedure when most of visa deals is done by the Organizing Committee.

Following this procedure, we collect your visa stuff and pass it to the Department of Consular Service at the Ministry of Foreign Affairs in Moscow. The visa applications are usually accepted about 1,5 month prior to the Conference. Then the Ministry sends to the Organizing Committee the official invitations to enter Russian Federation. The Organizing Committee mails these invitations to your institutions by using addresses in your visa forms. After getting these Ministry invitations, you should present them to the Russian embassy and get visa.

So, the only things you should do are:

- to send us the visa form and copy of the passport page,
- to receive by mail the official Ministry invitation,
- to get visa by using this invitation.

Do not confuse the invitation from the Organizing Committee (signed by the chairman Osipov) with that from the Russian Ministry of Foreign Affairs! The former is assumed only for your institute formalities, getting grants, etc but NOT FOR GETTING VISA! Only the Ministry invitation should be used for this aim!

The typical mistake is that people call to the Russian embassy and use the invitation from the Organizing Committee to start the visa formalties yourself. Do not follow this way! Formally, this way is also possible. Moreover, it is usually advised at the embassy web sites and by embassy clerks. But then you will be involved into long and complicated standard procedure! Moreover you will duplicate our effort and so only complicate and entangle the deal.